Proficiency Design and Build, our growing construction company based in West Hampstead, is seeking an experienced Office Manager to oversee day to day operations of our office. It is established in 2011 and specialises in renovations, extensions, basement and loft conversions in homes across London.
Apply only by email to career@proficiencyltd.co.uk and include your CV. No phone application or inquries to other emails..
Duties and responsibilities
Ensure smooth running of the office-dealing with all utilities, orders, suppliers, mails, phone calls, office equipment and ensure that the office is clean and organised at all times.
Coordinate project activities with project managers and the staff, including managing project timelines and communicating with clients.
Manage accounts payable and receivable, including invoicing clients, tracking payments and managing the clients relationships.
Manage Human Resources, including recruiting, hiring and training new staff, managing employee benefits and ensuring compliance with labour laws.
Prepare and maintain project documentation, including contracts, change orders and project specifications.
Coordinate and schedule appointments, meetings and travel arrangements for the construction team.
Liaise with stakeholders such as the accountant where required to deliver the documents, contracts etc.
Supporting the Director with weekly and monthly tasks such as filing Company House documents, dealing with utility companies for the company and keeping accurate records of financial transactions.
Managing the Director”s diary, liaising with contacts and booking virtual and physical meetings.
Manage and monitor progress on various work streams.
Act as the first point of contact of our company. As we continuously work with residents, external consultants, local authorities and many construction professionals, you will represent the image of our company.
Experience Required and Qualifications
Bachelor's degree in Business Administration or related field.
2+ years of experience working in a busy office
Strong organisational, communication and interpersonal skills.
Proficient in Microsoft Office, Microsoft Excel and Accounting software.
Ability to work independently and prioritise tasks in a fast-paced environment.
Knowledge of construction practices and residential development in London is an asset.
Be able to work independently. We have a growing number of projects and sites, therefore you will be expected to manage your work accordingly and visit sites when needed.
You will need to present the hunger to learn and develop professionally within our Company. You will be working closely with the Director and you will be supported throughout with learning opportunities.
Our office is based in West Hampstead, London and you are expected to attend the office.
Skills required
A super organised individual who is able to multitask.
Dynamic individual who can work well in a fast-paced team.
Someone full of energy and a can-do attitude.
Use your own initiative to problem solve.
Desire to learn about residential development in London and develop yourself with us.
Attention to details
Commitment to excellent customer service
Benefits
We offer a competitive salary, health benefits and opportunities for growth and advancement within the company. If you are a motivated, organised and detail-oriented individual with a passion for the construction industry, we encourage you to apply for this exciting opportunity.
Immediate start available
A genuine work-life balance
Salary: £25,600 per year
Location: West Hampstead, NW6 1DU, London, United Kingdom
Job Type: Full-time
Salary: £25,600.00 per year
Schedule: Monday to Friday
Ability to commute/relocate: London, NW6 1DU: reliably commute or plan to relocate before starting work (required)
Apply only by email to career@proficiencyltd.co.uk and include your CV. No phone application or inquries to other emails..
